AI Usage Rules & Data Safety Review
Buyer outcome
A practical AI usage rules and data safety review for Thai businesses — written rules covering which AI tools are approved, which data employees may share with AI, and what approval steps apply. Delivered as a usable internal guide designed around Thailand-appropriate data handling practices and applicable personal data protection obligations. Not legal advice and not a compliance certification.
Why security-led AI usage rules matter
When employees use AI tools without clear rules, sensitive data can leave your business without anyone noticing — customer records, booking details, health information, or financial data shared with consumer AI services accessed on personal LINE accounts or phones.
This review focuses on uncontrolled employee AI use via personal LINE accounts and consumer AI tools, customer PII — booking details, health records, financial data — shared with third-party AI tools without data handling policy, shadow AI usage in HR, finance, and customer communications without approval, approval gaps where AI-processed customer data has no written handling rules, and unclear AI usage policy or employee acknowledgment. Thai employees in hospitality and retail commonly paste customer inquiry details into consumer AI tools to draft responses — this review establishes written boundaries for that practice.
BilgeQor's AI services are built around written scope, approved data sources, permission boundaries, human approval points, and review before wider rollout. We do not provide legal advice or data protection compliance certification.
Scope drivers
Ideal for
- Thai businesses where employees already use AI tools — with or without formal guidance
- Hospitality, clinic, retail, and logistics teams handling customer data through LINE and consumer AI tools
- Teams handling customer records, booking data, health information, financial figures, or operational documents
- Businesses that want practical written AI usage rules before rolling out AI more widely
- Management teams that need a starting point for safe employee AI usage
What is included
- AI usage pattern review
- Approved, restricted, and prohibited use-case guidance
- Sensitive data handling guidance
- Human approval matrix
- Vendor and AI tool risk checklist
- Employee-facing AI usage rules
- Misuse escalation path
- Written AI usage rules summary
What is not included
- Legal advice
- Formal compliance certification or audit
- ISO, SOC, or regulatory certification
- Employee surveillance programme
- DLP, IAM, or monitoring tool deployment
- Full enterprise risk management programme
- Guaranteed compliance with any regulation
Delivery process
Current AI usage intake
Confirm departments, tools in use, data exposure, and stakeholders in writing before review work begins.
Data and workflow risk mapping
Map sensitive data types, current AI usage patterns, and approval gaps across in-scope teams — with attention to LINE-based and mobile AI tool usage common in Thai workplaces.
Rules and control drafting
Draft approved, restricted, and prohibited use cases, plus the approval matrix and employee-facing AI usage rules.
Walkthrough and adoption guidance
Written AI usage rules summary and a walkthrough call covering rollout, escalation path, and review cadence.
Representative deliverable
AI Usage Rules + Data Safety Checklist
All AI services are request-first. Scope is confirmed in writing before any payment, deposit, or implementation commitment.
Frequently asked questions
Request a scope review
Tell us about your team, workflows, and data context. We will respond with a written scope and confirmed deliverables before any commitment.